Checkout
Smart & Secure Checkout Process
Easily manage inventory dispatch with a clear, traceable workflow. From request to handover, ensure the right stock is verified and confirmed. Supported by FIFO/FEFO rules, expiry alerts, and scan-based validation.
What is Checkout?
Checkout is a critical feature of the Supply Management System that manages all outbound stock movement. It ensures every request is properly tracked, verified, and securely handed over in full compliance with business rules. Whether initiated by admin or users, transactions follow structured workflows that maintain accuracy, accountability, and operational control.
Instant Access
Secure Tracking
Key Features
Comprehensive checkout management built for organizational control. From flexible request options and FIFO/FEFO validation to expiration alerts and digital handover confirmations.
Flexible Request Options
Checkout can be requested by admin or internal users, depending on item-level settings. Internal users simply enter the quantity needed. No need to select specific stock.
FIFO/FEFO Enforcement
The system validates if selected stock follows FIFO (First-In-First-Out) or FEFO (First-Expired-First-Out), depending on the item rule. Alerts will be shown if users select non-compliant stock.
Prelist Support
Admins can prepare a prelist for easier and faster bulk initiation.
Per-Item Rule Customization
Configure item settings: whether it can be requested internally, needs approval, or is admin-only. Tailored for complex organizational workflows
Expiration Alerts
Automatic alerts appear when selected stock is near expiration or already expired. Helps ensure only valid and safe stock is distributed.
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Approval & Stock Verification
If approval is required, a notification is sent to warehouse staff for stock verification after approval. If not, verification can be done immediately by the staff.
Handover Confirmation
After verification, the system sends a handover confirmation request to the requester. Ensures digital traceability of every checkout.
Use Cases in Real World
See how different teams leverage our checkout system to streamline operations and improve accountability
Tool Requests
Employees request equipment for their tasks, verified and handed over with confirmation.
Consumable Requests
Teams request items like paper, cables, or packaging with FIFO/FEFO rotation and expiration alerts.
Operational Needs
Departments submit daily requests, verified by admin for stock and quantity before handover.
Device Checkout
Laptops or devices issued to staff for temporary or project-based use.
Business Benefits
Transform your asset management with measurable business impact and immediate ROI.
Reduce Human Error in Stock Handling
With FIFO/FEFO enforcement, and real-time validation, you minimize risks of wrong item selection or sending expired stock.
Optimize Operational Efficiency
Streamline the checkout process with role-based access, dynamic workflows, and seamless requester confirmations. Saving time on manual coordination.
Improve Stock Turnover
FIFO/FEFO rules help circulate older or soon-to-expire items first, reducing waste and improving inventory health.
Ensure Compliance and Safety
Stay aligned with internal SOPs and regulatory standards through automated alerts, approval flows, and expiration checks.
Enhance Traceability and Accountability
Every checkout step, from request, approval, verification, to handover is logged and traceable. Build trust and improve audits with full digital records.
Checkout Without Compromise
Flexible and compliant checkout with smart alerts and complete traceability.
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